Administrative Assistant

The basic function of the Administrative Assistant position is to take over the administrative tasks.

Reports toChief Executive Officer

LocationLongueuil, Quebec

The primary duties and responsibilities of the Administrative Assistant include but are not limited to:


  • Write, review and proofread documents (correspondence, invoices, presentations, brochures, reports)
  • Open and distribute mail and other documents received
  • Coordinate the flow of information internally and with other departments and clients
  • Follow CEO schedule
  • Greet visitors, determine the purpose of their visit and direct them to the appropriate person
  • Order office supplies and maintain inventory
  • Answer and/or redirect phone calls and emails
  • Establish and maintain information filing systems
  • Plan meetings and prepare minutes
  • Arrange travel and make necessary reservations
  • Organize and schedule appointments and meetings
  • Prepare and distribute emails, memos and forms
  • Assist in the preparation of regular reports
  • Develop and maintain an archiving system
  • Update and enforce office policies and procedures
  • Maintain contact lists
  • Submit and reconcile expense reports
  • Serve as a point of contact with internal and external clients
  • Liaise with management and experienced administrative assistants to process requests from senior management
  • Perform any other related tasks delegated by management